Registration

Global Health EDCTP3 and the EDCTP Association, in partnership with the Ministry of Health of Rwanda and the Rwanda Biomedical Centre, welcome you to the Twelfth EDCTP Forum at the Kigali Convention Centre, Rwanda, from 15-20 June 2025. Up to 1,200 participants from across the globe are expected to attend this year’s Forum in person.

Registration is only available for in-person participation and  is mandatory.

Registration of presenting authors of abstracts and scientific symposia

Abstract authors (including scholarship candidates) and chairs or speakers of scientific symposia are advised to wait until the application evaluations are completed before registering for the Forum. Those selected for abstracts and scientific symposia will receive additional registration instructions after the evaluation process is finished. For more details about the evaluation procedure, please refer to the Abstract submission and Scientific symposia pages.

Participation in the Forum

Participation in the Twelfth EDCTP Forum is free. However, all participants are responsible for organising their own travel, accommodation, visa, and insurance arrangements, as well as covering the associated costs (except for invited delegates sponsored by Global Health EDCTP3 and scholarship recipients). 

Participation in the Twelfth EDCTP Forum includes:

  • Access to all sessions, including the opening ceremony, plenary sessions, parallel sessions, symposium sessions, as well as sponsored satellite meetings and workshops.
  • Access to the exhibitors and poster presentations area
  • Meals as indicated in the Forum programme
  • Access to Forum social events as indicated in the Forum programme
  • One Forum bag
  • Certificate of attendance (digital format) provided post-Forum.

 

Register now

 

Terms and conditions

Multiple registrations 

The system will not accept multiple registrations with the same email address.

Confirmation of registration

Delegates will receive an automatic email upon the successful submission of their registration. They are advised not to make any travel arrangements until they have received a confirmation email indicating that their registration has been accepted. 

Cancellation policy

Cancellations must be submitted in writing to info@edctpforum.eu. Global Health EDCTP3 will not be responsible for refunding airfare, hotel or any other costs incurred.

Substitution policy 

If a delegate is unable to attend the Forum, the registrant may request to transfer the registration to another person by contacting info@edctpforum.eu before 30 May 2025.

Cancellation of the event

If the EDCTP Forum cannot be held or is delayed due to circumstances beyond the control of Global Health EDCTP3 (force majeure), Global Health EDCTP3 shall not be liable for any damages, costs, or losses resulting from the cancellation or delay, including (but not limited to) expenses for transportation and accommodation.

Liability

Delegates shall participate in the EDCTP Forum at their own risk. Global Health EDCTP3 does not take responsibility for insurance (medical, travel, personal). By registering for the Forum, delegates assume responsibility for their own insurance and are advised to take out insurance for their attendance.

Travel and accommodation (non-sponsored delegates)

Delegates are responsible for making their own travel and accommodation arrangements. 

Travel and accommodation (only for sponsored delegates)

Global Health EDCTP3 will arrange flight reservations for invited delegates, speakers, and scholarship recipients. Sponsored delegates are expected to organise their own accommodation. Global Health EDCTP3 will provide an accommodation allowance, which will be paid via bank transfer after the event. To be eligible for this allowance, sponsored delegates must sign a daily attendance list. Further information will be provided to sponsored delegates upon the confirmation of their sponsorship. 

Admittance

At Global Health EDCTP3's sole discretion, Global Health EDCTP3 reserves the right to terminate the participation of any delegate in the Forum who behaves in a manner that could be disruptive to the event or pose a danger to others. 

Speakers, Sponsors and Exhibitors

The views expressed by any delegate, speaker, exhibitor, or sponsor at the EDCTP Forum are their own. Global Health EDCTP3 shall not be liable for any views expressed by any delegate, speaker, exhibitor, or sponsor at the EDCTP Forum or in any related materials.

Photography and Video

Please be advised that photographers may take pictures during the event. These photographs may be used for publication on the Forum website, Global Health EDCTP3 and EDCTP Association social media channels, and any other Global Health EDCTP3 and EDCTP Association publications. Plenary sessions will be live streamed and recorded. Afterwards, these videos may be made available via Vimeo and/or YouTube.

Data Protection 

All data provided in connection with the Forum may be processed in accordance with the Global Health EDCTP3 Privacy Policy.